How to Write an Email
A PDF version of this can be found here
Communicating ideas and information clearly and intelligibly is a skill you
might find quite useful, not only in the Calculus course, but also in your future
academic and professional career. One of the goals of this course is to help
you develop your communication
skills. How you present your
solutions to questions in the written exams is one way you can demonstrate
these skills. How you write your emails is another.
An email you send to your instructor or the coordinator of this course is
expected to satisfy the following conditions if it is to be read, understood and replied:
If your email satises these conditions, you may expect a response within 24
hours, not counting Saturdays and Sundays. Otherwise, your email will be ignored at best.
- Your email must start with a greeting. If you are writing
in Turkish, "Hocam" may be sufficient. If you are writing in English, your
greeting must at least contain some of the words "Professor," "Prof. Suchandsuch" or "Dr. Soandso."
- You must write your full name* and your course-section numbers
at the end of your email. You must do so even if you have mentioned these in
the body of your email.
- Your email must have a "Subject" that gives the recipient some
idea about its topic and shows that it is not spam to be deleted automatically.
- Your email must consist of sentences that comply with the
grammar and the spelling of the language it is written in. In particular, the
capital letters and and the punctuation marks must be used correctly and where necessary.
Finally, if you are using an email address different from the one assigned
to you by the University, make sure that your user name and email address are
appropriate ones for academic and professional correspondence.
Also see: How to Email a Professor
* In this course, "name" always means
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